PARTY PLANNING 101 The Simple Guide to Planning Your Greatest Party Ever in Calgary, AB!
Section 1: Where Do You Begin Planning a Party in Calgary, AB!
As you start the party planning process, two questions must be answered early on, since the answers will have a large impact on decisions down the road:
When is the party?
How many people are coming?
When is the party?
The time and date of the party may be determined by
guests’ availability, and by the availability of venues or
vendors that might be servicing your party.
depending on what day of the week or time of day that your
party takes place.
BIG TIP!
Some venues and vendors In Calgary, AB discount their price up to 50% when you pick a date or time that isn’t busy!
How many people are coming to your party in Calgary, AB?
Once your date is picked, you will need to consider how many people to invite. Keep in mind that not everyone you invite will be able to make it to your party. Typically, you
can count on 70-80% of your guest list to show up.
This also depends on the type of party you are planning. Some events actually have more people show up than expected!
Headcount is important because it will affect all of your other decisions, such as the size of the venue, the amount of food needed, and a host of other decisions like appropriate entertainment.
How Long will it take to plan your party in Calgary, AB?
That depends, some events come together really quickly even for large groups! It can depend on the event planners experience and type of event. A good rule of thumb is that the larger the event the longer it takes to plan!
We have been part of over 1000 events since 2007 and here is what we have seen from a planning as the required time to plan.
Keep in mind the largest factor on the time has to do with the number of people who are coming to your event!
Don’t have the time needed to plan your party in Calgary, AB? Don’t worry! Parties can be planned quickly with focus and dedication.
BIG TIP!
FULL SERVICE VENUES IN Calgary, AB ARE A GREAT WAY TO SAVE A WHACK OF TIME PLANNING YOUR EVENT!
Once you know how many people there will be at your party in Calgary, AB, you now need to find a venue to accommodate your number of guests.
We’ve worked with about a thousand event planners what makes the biggest difference in selecting a location, and here’s what they told us.
PRICE
By far, price outweighs all other considerations for most folks planning a party. If the party is small enough, many party planners wind up having their event at home, to save money. Note that having your party at home might save money, but will most certainly increase Headache.
LOCATION
After price, location is the next important. If possible, select a venue that is easily accessible to your guests. If it’s out of the way, you may find that your number of “no- shows” will increase. Have special considerations for your party? Things like handicap access, ability to bring food, space for dancing are some of the items that need consideration when selecting a venue.
AMENITIES
Surprisingly, ambience and amenities were the least important considerations. Compared to price, location, and flexibility, they don’t matter as much. That said, it is important to select a venue that isn’t going to ruin the vibe you are looking to have at your party!
We have many venues and vendors who have given us their information so that you can get a sense of how much you will spend for your party on the venue with and without food. These numbers are very general, and there are many variables to take into account. However, if the numbers do not fit into your budget, you will want to find a place to trim.
We have many venues and vendors who have given us their information so that you can get a sense of how much you will spend for your party on the venue with and without food. These numbers are very general, and there are many variables to take into account. However, if the numbers do not fit into your budget, you will want to find a place to trim.
Of course many different factors got into the rate for venue and catering. A 5 Star meal is going to run much higher than a buffet.
Generally the better the venue the higher the rates and the less choice of available dates.
| Average Rates For Venue and Catering | Number Of Guests |
| $30000 + | 1000+ |
| $20,000.00 | 600-1000 |
| $15,000.00 | 401-600 |
| $10,000.00 | 301-400 |
| $5,000.00 | 250-300 |
| $4,000.00 | 201-250 |
| $2,000.00 | 151-200 |
| $1,000.00 | 101-150 |
| $500.00 | 50-100 |
What will there be to do at the party?
A DJ? A Photo-booth? A Magician? A Hypnotist? A Mentalist? Band? Games? Or a whole bunch of other things!
The Program for the party is important and should have thought put into it. Depending on what you would like your guests to do and how much you plan to keep them busy it is important to impress them.
Hitting up with dance floor to the beats of a DJ can make your party a fantastic success and may be all you need. But consider the following unique things to do at your party.
SHAMELESS PLUG:
Jesse Lewis is a fantastic entertainer who specializes in Mind magic, Mentalism and Hypnosis Shows! Contact him at jesseleiwshypnosis@gmail.com
Next up
Murder Mysteries
A great way to spice things up is audience participation. One way to do that is with murder mysteries!
Photo-booths!
Photo booths are one of the most popular party items to
have. Guests will enjoy dressing up in funny outfits or
using props to make their photos more exciting.
A good photo booth can be rented for $500, and most
vendors will pick them up and drop them off at your party
for you!
Party Games in Calgary, AB:
Party games are not just for kids – adults can enjoy them
too. Enjoy games like trivia, Name that Tune, or charades.
There are even vendors out there you can hire that can lead
your group in a fun activity or game.
As you go through the planning process feel free to reach out to Jesse Lewis for help planning your entertainment. He know a large network of entertainers all over Canada and would be glad to point you in the right direction even if you don’t choose to work with him!
jesselewishypnosis@gmail.com
